How Team Time Tracking Helps Build Healthy Work Atmosphere

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Hiring only the best of the best professionals in the sphere and searching high and low for the brightest and most prospective new hires will be a waste of time if they cannot work as a team. And vice versa – creating healthy relationship between your employees and building a strong team even of mediocre staff members will bring the results far beyond your most optimistic expectations.

In similarity to sports teams, the success of teams within a company greatly depends not only on the “players”, but also on their coach. Whoever is responsible for team building in your company, whether you yourself as a boss, an HR-manager or department head, this person can make a big difference to the work of their team. However, it is no easy task and requires very skillful approach.

Creating the atmosphere of healthy competition between the team members will mean an incentive to self-improve and a good motivation to grow professionally, which will be reflected in the overall company growth. However, it is essential that the everyone within a team is striving for their common goal and is ready to assist and support colleagues when needed. Obviously, it is possible only in the case when each team member is treated and assessed fairly and isn’t overloaded with work whereas others have less tasks at hand. So, managing to ensure these conditions for your employees, you’ll soon witness positive changes within a team and a company in the whole.

Time tracker on guard of healthy atmosphere within a team

Human error and subjectivity are the worst enemies of a team leader, which lead to mistakes in employee evaluation or task distribution, and as a consequence – to hidden conflicts within a team or dissatisfaction of individual employees who feel underrated.

So, implementing an automated tool like time tracker software can be an excellent way out. By gathering and providing the objective data it minimizes the risk of unfair assessment or inadequate workload. Let’s see how it is achieved in detail.

Team time tracking: how it works

The work principle of a time tracking tool is based on collecting data on all activity on the computer, saving it on the cloud server and making available for others, depending on their access rights. For instance, an employer will be able to view statistics on any employee, while department heads can access only data on their subordinates, and ordinary employees can view only their own stats.

What’s recorded:

  • when the computer is switched on and off;
  • what websites are visited, what software and apps used and for how long;
  • how many breaks are taken, their time and duration (and reason – optional).

Moreover, the team time tracking categorizes all used resources as productive/unproductive/neutral and calculates the overall work productivity of an employee (it is possible to configure the productivity of a certain resource for individual team members of departments).

Employee assessment using a time tracker service

With all the above data at hand, it presents no difficulty in defining the most/least productive employees within a team. However, make sure you compare the time tracker data with the their work results and daily agenda to avoid any misunderstanding. For instance, frequent absences from the computer can be caused by business meetings, while using unproductive resources like social networks – work related (for example, for a marketer or SMM expert).

Optimizing employee workload

Correctly interpreting the reports provided by a time tracker helps detect deficiencies in workload distribution and fix them. Consider the following examples:

  1. According to the time tracker stats, one of the team members starts work in time, uses mostly productive resources, has few breaks and works overtime – but still doesn’t manage to meet all the deadlines. The reason can be either he/she is overloaded or are too slow, probably due to lack of professional skills. As a team leader, it’ll be easy to define which of the two most likely variants is the case and take corresponding measures.
  2. Another instance may be an employee spending much time for non-work related activities, but successfully coping with all the assignments and deadlines. You might consider assigning him/her some more tasks or probably promoting to a position with more complex duties.

Boosting productivity with a flexible schedule

Thanks to a team time tracking app, each minute of your employees’ work time is counted, which opens an opportunity to introduce flexible schedule in your company, or in some departments. This reportedly has a positive effect on the work efficiency. And the explanation is pretty simple – since human biorhythms are different, not everyone works best from 9 to 6. Flexible schedule allows employees choose the working hours when they are at the peak of productivity, take breaks when necessary, and not be limited by the fixed work hours. They will be more satisfied, too.

If you feel you should not lose the opportunity to build stronger teams in your company, try out Yaware.TimeTracker with no risk. Simply take a minute to sign up and enjoy all the features of our timetracker app at no cost for 14 days. No strings attached or credit card required.

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